I’ve been working with nonprofits for over 8 years. I can attest to the fact that this is their busy season. Maybe not for fundraisers, but DEFINITELY for legal filings and ensuring your nonprofit has up to date bylaws, policies and procedures.
Here’s the NONPROFIT FILING SEASON “TO DO” LIST:
- File your 990: Any nonprofit with $0 or above and/or recently dissolved MUST file a 990. Nonprofits file 5 months after their Fiscal Year End (FYE) date. So, if you end your fiscal year in December, you file by May 15. If your FYE is June 30, you file by November 15.
- Charitable Solicitations (Affinity Registrations); Every state has rules about nonprofit organizations, professional fundraisers, and all tax exempt organizations filing their financials with the State. IF you raise money in a state for your nonprofit, you must check the rules in that state to make sure you are filing properly.
In Colorado you file at: https://www.sos.state.co.us/pubs/charities/charitableHome.html?menuheaders=3
The filing is more detailed than the IRS 990N and 990EZ filings and they must match each other. Your 990 is posted on the Colorado State filing state.
- State Annual and Periodic Report filings: In addition to financial filings, nonprofits, like all businesses, file reports with states they are registered in.
In Colorado you file at: https://www.sos.state.co.us/pubs/business/businessHome.html?menuheaders=2
Make sure you sign up your email address to receive the reminders. Colorado doesn’t send postcards in the mail anymore!
- Board of Director Duties: The board is responsible for ensuring they are compliant with IRS and State laws and rules AND Nonprofit Industry Standards and Guidelines.
This includes the following:
- a) Educating yourself on current board requirements. Duty of Care, Duty of Loyalty, and Duty of Obedience. There are many classes available, both online and in person. Contact Cando501c3.com for more information.
- b) Review your Bylaws annually and make any changes necessary to update them if needed.
- c) Review and/or implement all Policies.
The IRS Highly Recommends (ie, “requires”) the following policies: Compensation, Conflict of Interest, Documentation Retention and Destruction, Gift Acceptance and Whistleblower policies. For samples of these documents, contact Linda Akey of Cando501c3 – (720) 320-7014.
Grantors/Foundations often require the Anti-Discrimination Policy and Code of Ethics.